5
6.) Pre-Bid Conference, Questions, and Supplements
There will be a pre-bid conference at 2:00pm on April 17, 2012 at Moultonborough Town Hall.
Any questions with respect to this invitation must be received, in writing by mail (above address), fax
(603.476.5835) or email (cterenzini@moultonboroughnh.gov), by Carter Terenzini, Town Administrator,
no later than 4:00 p.m. on April 19, 2012.
*Important Note: The answers, and any other changes or supplements to this document, will be posted
on the Town web site as an Addendum no later than 4:00 p.m. on Monday, April 23, 2012. It is the
bidder’s responsibility to check and verify any such changes in order to account for them in their bid.
You must acknowledge issued addenda on your bid form.
7.) Description, Continued Use, and Viewing of Trade-In(s)
N/A
8.) Bonding
Bidders must provide certain types of bonding from a surety company authorized to underwrite surety
bonds in the State of New Hampshire with a minimum AM Best rating of “A” and acceptable to the Town
in a form that will be subject to the approval of the Town. Bidders may substitute a certified check in the
appropriate amount made payable to the Town of Moultonborough in lieu of a bond.
A. Bid Deposit
A bid bond or certified check in the amount of five percent (5%) of the bid to ensure that the
bidder will enter into a contract and submit a performance bond with fourteen (14) days of notice
of award of contract. The successful bidder’s bid bond will be returned or released after a
contract is executed and an acceptable performance bond has been delivered. In case of failure to
comply within the stated time, the bid bond will be forfeited as liquidated damages because of the
default.
The bid bond or check of all but the lowest three (3) bidders will be returned after the bids are
opened and evaluated and those low three bidders are established. The bid bonds of those that are
retained after this process will be returned once a contract with the lowest responsive bidder is
executed.
B. Performance Bond
A performance bond in the amount of one hundred percent (100%) of the bid shall be furnished
by the successful bidder within fourteen (14) days after receiving the official notice of award of
contract. Failure of the contractor to perform according to the contract and specifications will be
cause for the town to begin action for forfeiture of the performance bond.
The performance bond shall reference the warranty coverage and terms on the face of the bond.
The Bidder’s bonded warranty shall extend to the chassis and body regardless of manufacturer.
(124 pages)
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